Accreditation / Public Records Manager

Purpose of Position

The purpose of this position is to perform administrative functions to support the Administrative Division and Records Department, as well as serve as the primary accreditation manager. This position provides support for and prepares all documents and media (including redaction of) related to the fulfillment of any records requests. The incumbent will also assist in and retrieve, analyze and summarize information gathered from Law Enforcement and external sources to aid in the accreditation process and the direction and deployment of the department. The work is performed under the direction of the Police Administration.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Manage a daily review of accreditation standards files in the Department’s Digital Management System to maintain directives, policies, and documentation for accreditation.
• Updates and or develops agency policies and standard operating procedures that comply with state, federal, and accreditation standards.
• Uses the digital management system to track accreditation related time sensitive standards.
• Ensure that period reports, reviews, and other time sensitive materials are accomplished in the period prescribed by the accreditation mandates.
• Uses the digital management system to generate required reports or issues written requests to Administration for required information and or report.
• Immediately notifies Administration of any non-compliance issues and works with the Administration to immediately remediate these issues.
• Provides mandated accreditation training for staff.
• Attends initial mandated accreditation manager’s training and attends INPAC meetings and training when possible.
• Meets regularly with Administration to provide status report on accreditation.
• Acts as a liaison to the assigned accreditation program manager and the Indiana Police Accreditation Coalition.
• Provides information to and makes public presentations concerning the accreditation process to community groups and the media as directed.
• Prepare various reports, such as monthly, quarterly, or yearly statistical reports and accreditation reports.
• Attends continuing education courses required for accreditation and release of public information.
• Composes, edits and types correspondence, reports, memos, forms and other documents.
• Accepts and corresponds with persons requesting records
• Prepares, redacts, and confers with Town Attorney and Administration when receiving requests for information.
• Delivers records to requesters and ensures all fees are collected if applicable.

Non-Essential Job Functions

• Assists training officer to be sure that mandated and required training standards for accreditation are met.
• Reviews criminal reports to identify crime patterns to assist with resource allocation, including tactical and strategic planning.
• Assists records in daily activities.
• • Performs other related duties as required.